Palo Alto Summer Camps

Fanwar Camps

(Palo Alto – SUMMER 2023)

Summer Hours 9am- 5:00pm!

Information

Registration: Camps are for kids ages 9 and up (exceptions can be made for 8’s with siblings at the camp, or with previous training or experience). All families must pre-register for this event. There are a limited number of spaces available. Registration and payment are required to save your spot. To register fill out registration form and e-mail to christophermelville@fanwar.com or turn in to Christopher Melville. Payment may be given to Christopher at a Fanwar event, sent via PayPal at the above email address, or sent in the mail (PO BOX 149, Graton CA 95444).  Make checks payable to Christopher Melville or Fanwar LARP and please write your child’s name on the check as well.

COVID-19 Update: Since we cannot predict the state of viral spread in the summer, it is best to be prepared for changes in requirements and cohorts.  Currently, masking is optional, and there are no limits on students mixing with other groups but that could change, so stay alert for updates.

Cost: The week costs $350 per person.

Location: The day camp is being held at Mitchell Park in Palo Alto CA.  We usually meet near the “Push” statue, but may have to relocate depending on what other events are happening in the park that week.  If COVID-19 causes this to be impossible, we will first attempt to secure a private facility, and if that too is not allowed, we will do out camp online.

What to bring: Students need to bring a lunch, clothing for variation in the summer weather, as well as adequate sun protection and good athletic shoes.  Costumes and props are also a wonderful addition to our events. 

Food: As mentioned above, lunch is not provided and students must bring their own lunches for this event each day.  If your child’s wishes to leave the park for lunch, they will need written permission from you to do so.

Schedule: We begin setup around 8:30am, and start game promptly at 9am every day and play until 12pm.  We take an hour lunch break from 12-1pm and a role play only town setting from 1-2pm.  We run a second session from 2pm-4:30pm and wrap up by 5pm.  The morning is mostly active battles, skills building, and adventures.  The afternoon is heavily story based and advances the plot.  We may do crafting sessions if health codes allow and player express interest.  (If you need early drop off or late pickup- contact me).

One form per family – note- if you have already submitted this information for another camp and no contact info has changed, you only need to fill out the child’s name, indicate which camps your child plans to attend, send payment, and sign the back of this form.

Dates:

• June (June 5^th-9^th) New Characters Camp! New player training available.  Basic crafting only.
• June (June 19^th-23^rd) Existing Characters Camp – No training at this event.  This event does not include basic training, and players must know the core rules already. Crafting available.
• July (July 17^th-21^st) New Characters Camp! New player training available.  Basic crafting only.
• August (July 30^th– August 4^th) Existing Characters Camp – No training at this event.  This event does not include basic training, and players must know the core rules already. Crafting available.

SIGN UP FORM
1st Child	Age:		2nd Child	Age:
3rd Child	Age:		4th Child	Age:
Parent 1			Parent 2
Cell #			Cell #
Email			Email
Emerg. #

Is your child permitted to walk off site (out of the park) during the camp hours to go get food, drinks, on their own?   YES [  ]   NO  [  ]

Date and Type of Camp	Cost/Times	Times Number of Kids	Total
(June 5th-9th)	1 Week $350
New Characters Camp!	9am-5pm	X	=
(June 19th-23rd)	1 Week ($350)
Experienced Characters Only	9am-5pm Experienced Characters Only	X	=
(July 17th-21st)	1 Week $350
New Characters Camp!	9am-5pm	X	=
(July 30ht-4th)	1 Week ($350)
Experienced Characters Only	9am-5pm Experienced Characters Only	X	=
TOTAL ALL SUMMER SEASON	ALL Weeks Combined
Note: Full Week Payment only.	Total due (paying by check [ ] PayPal [ ] or cash [ ]

Physical Activity Release

Live Action Role Play (LARP) (the “Activity”)

IN CONSIDERATION OF being permitted to participate in the Activity, the undersigned, on behalf of myself and my heirs, executors, administrators and assigns, hereby:

1. Release and forever discharge the Organizer and its employees, officers, directors,

shareholders, affiliates, agents, representatives, successors and assigns (collectively the

“Releasees”) of and from all claims, demands, damages, costs, expenses, actions and causes of action (collectively the “Claims”) in respect of death, injury, loss or damage to myself or property howsoever caused, arising or to arise by reason of or during my participation and/or involvement in the Activity, and notwithstanding that any Claim may have been contributed to or occasioned by the negligence of any of the Releasees.

2. Indemnify and save harmless the Releasees from and against any and all liability incurred by any or all of them arising as a result of or in any way connected to my participation in the Activity.

3. Understands and acknowledges that the Organizer does not carry or maintain health, medical or disability insurance coverage for the undersigned and therefore agrees to assume responsibility for such insurance coverage on the undersigned.

4. Agrees that in the event that any provision of this Release and Indemnity is held to be invalid or unenforceable by any court of competent jurisdiction, the invalidity or unenforceability of such provision will not affect the remaining provisions of this Release and Indemnity which shall continue to be enforceable.

I understand that the undersigned will be held to a standard of conduct during this event. Failure to abide by safety rules will result in a warning or expulsion from the event. I also understand that these events may include special effects and costuming that is considered frightening to some children. I also understand that the undersigned may use and be hit by a foam weapon of some sort by other participants and/or staff during this event. I understand/have helped the undersigned to understand that I/they may decline to participate in any part of the event. I give FANWAR LARP permission and consent for photos/videos to be taken of the undersigned during activities, and for these to be used for promotions in brochures, press releases, and other media.

By signing up the undersigned for this event, I acknowledge and understand that the participant will be voluntarily engaging in activities that may involve contact and the risk of serious injury, permanent disability, or death, and may cause severe social or economic losses due to not only the participant’s actions, inactions, or negligence, but also to the action, inactions, or negligence of others or conditions of the premises or of any equipment used. Further, I agree that I will not, nor will anyone acting on my behalf claiming by or through me, bring or maintain any suit in Court to assert any claim against FANWAR LARP and/or any instructors/assistant instructors/staff for any claim that I might have arising out of the undersigned participation in any activities performed by, directed by, or endorsed by FANWAR LARP or the instructors/assistant instructors. I agree to pay for any and all expenses (including but not limited to any medical expenses) that might relate to the participant’s care and treatment.

I HEREBY ACKNOWLEDGE READING, UNDERSTANDING, AND AGREEING WITH THE FOREGOING.

_____________________________                    ____________________________

Name(s) of Participant(s)                                               Signature(s) of Participant(s)     

_____________________________                    ____________________________

Name of Parent/Guardian of Participant(s)    Signature of Parent/Guardian of Participant(s)

FANWAR LARP SUMMER DAY CAMP HEALTH SAFETY PROCEDURES FOR 2023

Note:  We will comply with the County Health Orders for whatever county we are currently operating in.

LARP Camps Procedures

Due to the increased need for safety procedures during this pandemic, we must follow these guidelines below if we plan to attend any LARP camps this summer.  These guidelines are based on state and county laws and keep us all safe and able to enjoy this outdoor experience.  If these guidelines are not being followed, it jeopardizes the entire camp, and we may lose our opportunity to attend the camps all together, or worse, may shut down the entire camp, so please take these measures very seriously.

1. Parent Responsibilities (these are the pieces that need to be attended to by each family to ensure they are doing their part to protect others at the camp).

Protocols for attending camps during this time of COVID19

Before the camp starts, you need to contact me if any of the following is true.

• Have you or your child had a fever in the last 24 hours of 100°F or above?
• Do you or your child now, or have recently had, any respiratory or flu symptoms, sore throat, or shortness of breath?

If any of the above applies, we need to reschedule your camp. If you question your health or your child’s health in any way, please do not come in.  Safety is first and foremost..

• Parents and Students Responsibilities: the following items are needed for each student to have at the camp for their personal use.  It is the responsibility of the parents and students to make sure these items are bought every day.
  • (Optional) Face Mask or Covering (cloth or other breathable fabric, covers the nose and mouth but allows for safe breathing while active)
  • Bag or Box Lunch (since students cannot leave the campus, they must bring enough food for themselves to be comfortable all day long)
  • Fork Friendly Foods (we want to discourage any students from eating foods with their hands at camp.  If possible, please send food that allows your child to eat with a fork, or is wrapped in such a way as to allow them to not need to touch it to eat it).
  • Drinking Water (students will not have access to drinking fountains or other drinking water on site, so they must bring enough water for them to be comfortable all day long in changeable weather).
  • Soapy Spray Bottle (this bottle should be filled with water and soap that is safe for your child to use on themself.  It can be used to spray on their hands or personal items they wish to clean when the bathroom is not available.  If a spray bottle isn’t available, a labeled water bottle filled with soapy water should work.
  • Small Towel (since students may need to wash dry their hands more often than usual, it will be helpful for them to have a towel that they can dry their hands on should they need extra washing between bathroom visits).
  • Sunscreen or Hats as needed (since it can be quite hot at times, and players will also be wearing masks and gloves, hats that keep off the sun and/or sunscreen that they can use are needed).
  • Emergency First Aid Card:  Each student should bring a card with their emergency contact number, and any prudent health issues, such as allergies, etc. clearly printed on it, to be turned in to Christopher’s Box at the start of the camp, in case of emergencies.
  • Permission Slips:  Many students enjoy leaving campus to get hot food at lunch and cold drinks.  If your child has permission to do this, send a note or check the box above.  Students also like to craft larp items to keep and this requires use of sharp knives.  If your child has permission to use sharp tools for crafting, send a note to this effect as well.
  • Backpack or Bag for all the above items:  Since students need more personal items than usual, providing something with their name on it that can contain all these items is a necessity.

• Student Responsibilities (there are the pieces that need to be enforced with the students to be sure we are protecting each other and the use of our facilities)
  • Face Masks/Covering (Optional):  All students at the camp must have a face mask available during all larp activities (in case the situation get’s worse).
  • Students must only use the bathrooms one at a time:  We have access to a bathroom that is directly off the field, and will not enter the other buildings at any time.  We will only use this bathroom one at a time and must get permission from our group leader before we do.
  • Wash Hands before eating lunch:  Students need to be sure they wash their hands before starting to eat at lunch to reduce the chances of any germs being transferred to food.
  • Stay in the areas designated for larp only:  We have use of the space at our site for larp, but only the outside areas which we must take care of.
  • Wash Hands before Leaving LARP:  Before leaving LARP to go home, each student will be sure to wash their hands, either with their personal supplies for this, or at the bathroom as usual.

If you, or your child cannot or will not comply with these procedures they will be barred from the camp and future camps as well.